Board and association meetings

• All associations are required to arrange an association meeting, which is the association's highest decision-making body. The name of the meeting is specified in the statutes but may be, for example, annual meeting, spring meeting, autumn meeting or election meeting. Between association meetings, the board of the association can meet to manage the association's administration. Board meetings are thus for the board's members, while the association meeting also includes the association's members and possibly other participants.

• Board meetings are held when the board considers them necessary, for example once a month or a few times a year. Association meetings can be held once a year, but can also be divided into, for example, election meetings and accounting meetings (spring and autumn meetings).

• Prior to all meetings, news about the upcoming meeting shall be sent to the members of the board with a list of the matters to be considered at the meeting attached to the message. The statutes contain provisions on how far before the meeting the notice should be sent. The meetings are mainly chaired by the chairman or in exceptional cases by the vice-chairman and the notice is sent by the chairman or a board member appointed to the assignment (also determined by the statutes).

Protocol

It is the task of the chairman to ensure that all meetings are recorded, but the minutes are usually written by another member of the board, such as the secretary. The minutes shall include information such as the name of the association, persons present, time, place and decisions taken.

Exemple of protocol (Swedish only)

Agenda

The agenda is a list of issues that will be considered during the meeting and may also include proposals for decisions.

Exemple of agenda (Swedish only)